Microsoft Office SharePoint Server vs OpenText Content Management comparison

Why PeerSpot?

Microsoft and OpenText are both solutions in the Content Collaboration Platforms category. Microsoft is ranked #5 with an average rating of 8.4, while OpenText is ranked #13 with an average rating of 9.0. Microsoft holds a 3.5% mindshare in CCP, compared to OpenText’s 2.9% mindshare. Additionally, 82% of Microsoft users are willing to recommend the solution, compared to 96% of OpenText users who would recommend it.

Microsoft Office SharePoint...

Read 40 Microsoft Office SharePoint Server reviews

3,231 Views
2,520 Comparison Views

82% willing to recommend

OpenText Content Management

Read 22 OpenText Content Management reviews

6,897 Views
1,241 Comparison Views

96% willing to recommend

Microsoft Office SharePoint...

OpenText Content Management

Comparison Buyer's Guide

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Executive SummaryUpdated on Mar 29, 2026

Microsoft Office SharePoint Server and OpenText Content Management are competing products in the content management solutions category. SharePoint seems to have the upper hand in pricing and support due to more competitive pricing and reliable support, while OpenText stands out with a superior feature set for comprehensive enterprise capabilities.

Features: SharePoint's features include efficient document management, collaboration tools, and seamless integration with Microsoft Office applications. OpenText offers advanced workflow automation, robust compliance features, and extensive enterprise integration.

Room for Improvement: SharePoint could enhance its features by adding more advanced workflow capabilities, improving customization options, and strengthening its compliance features. OpenText can improve by simplifying its user interface, streamlining its deployment process, and reducing its complexity for easier onboarding.

Ease of Deployment and Customer Service: SharePoint offers a streamlined deployment process and robust technical support from Microsoft, aiding smooth implementation for organizations. OpenText presents a more complex deployment model, requiring comprehensive customer service to tackle deployment challenges and ensure successful implementation.

Pricing and ROI: SharePoint is attractive for budget-conscious companies with lower initial setup costs leading to quicker ROI. OpenText, despite higher initial costs, offers significant long-term value through its extensive feature set, providing substantial ROI for businesses requiring comprehensive content management functionalities.

To learn more, read our detailed Microsoft Office SharePoint Server vs. OpenText Content Management Report (Updated: September 2026).

Buyer's Guide

Microsoft Office SharePoint Server vs. OpenText Content Management

September 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

5th

Average Rating

7.8

Reviews Sentiment

4.3

Number of Reviews

Ranking in other categories

No ranking in other categories

OpenText Content Management

Ranking in Content Collaboration Platforms

13th

Average Rating

8.0

Reviews Sentiment

6.6

Number of Reviews

Ranking in other categories

Enterprise Content Management (8th)

Mindshare comparison

As of October 2026, in the Content Collaboration Platforms category, the mindshare of Microsoft Office SharePoint Server is 3.5%, down from 4.7% compared to the previous year. The mindshare of OpenText Content Management is 2.9%, up from 1.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Microsoft Office SharePoint Server	3.5%
OpenText Content Management	2.9%
Other	93.6%

Content Collaboration Platforms

Featured Reviews

Tom Runar Lauritzen

Enterprise Architect at Veidekke

Creating internal architecture content has become smoother but embedding linked diagrams still needs work

I'm not currently working with IBM, IBM Controller, or other IBM tools. I still do a little bit of work with my previous company, but it's very minor. I don't work with any software or solutions outside of personal productivity suites such as Microsoft Office and things of that nature. I use Microsoft suite, Exchange, Teams, and so on. Microsoft Office SharePoint Server is more accessible for the average user, but it lacks certain features that more advanced users would look for, making it seem unnecessarily complicated to do simple things or things one expects to be simple. I'm not directly involved in pricing and licensing, but I work closely with people who are, and my company has a third party to help manage licensing. I don't have the impression that Microsoft is regarded as particularly expensive. The product was licensed directly from Microsoft. I would give Microsoft Office SharePoint Server a rating of seven points on a scale from zero to ten, where ten is the best.

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Alejandro Stromer

Director Consulting SAP OpenText en Entelgy at DCL Consultores EIM SL

Has provided deep integration with business applications and supported full content lifecycle management

OpenText Content Management has a feature that is unique in the market, which is the deep integration with leading applications, allowing reflection of the connections between different processes and objects in applications such as SAP, SuccessFactors, or Salesforce, visible inside the document management application. Without connecting to the leading application, for example SAP, you can navigate between all documentation, having a full 360-degree view of all information related to the process. This means that when you create some action regarding an object that has a connected document in the content management system, you can automatically see additional information connected, managed and controlled by the leading application, with automatic reflection in the document management system. This is a unique advantage that OpenText Content Management has, which is not found in the market. Another unique feature is the integration with Office 365, where you can work with different folders or binders in the document management system and connect to Teams in a simple way, making all this information available in the Teams you are working with. Digital Asset Management is a big part of the content management solution within OpenText Content Management, allowing full integration of all documentation, pictures, plans, and technical documentation if you have asset management inside SAP. It connects similarly to other modules of SAP but includes a special feature for asset management from a technical point of view and connects with the engineering department, providing the full life cycle from development through deployment to maintenance. This means you have the full life cycle from the beginning when you define the solution, construct it, and finally transfer it to maintenance to keep all information updated easily, avoiding risks and ensuring access to accurate information at the right moment.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"I like the collaboration, the ability for multiple users to work on a single document and be able to firstly collaborate and share notes about the document, as well as being able to work on the document without losing the information."

"The most valuable feature is that it is very usable. I can navigate it, I can have a media call, I can have a call with my project team, so we can chat with every team kind of like WhatsApp. Any time there are projects or other things, we can chat in a secure way. It's automation-specific secure."

"The solution's most valuable feature is its document management, which allows sharing with external users and integrates well with Office apps and Microsoft Flow."

"The forms aspect of the solution, for example, the creation of surveys, is its most valuable aspect."

"The implementation and configuring of the resolution are very easy in the online version."

"The most valuable features for us are their document management list and hybrid forms. and We also use third party ad-dons to achieve workflows and other recent apps."

"From my partner perspective, the best advantages of Microsoft Office SharePoint Server are that it's easy to use, and we can easily communicate, share documents, and assign permissions to specific people."

"There is a lot more flexibility in the cloud, especially for mobile development."

More Microsoft Office SharePoint Server pros

"We also have a module on top of the Content Server called WebReports that has been one of the things that helped us facilitate the workflow and give managers good reporting and visibility into where everything is. Being able to use that on top of the Content Server was a big help."

"OpenText Extended ECM's most valuable features include permissions and security models. I also like the tool's ability to add metadata and use it to categorize information."

"Most of our customers are very fond of the upgraded smart user interface."

"The solution's automatic document numbering, state management, and process flow are very useful features to go through the full cycle of the document."

"Being able to search is valuable. Its search is pretty powerful. We are able to search for specific text, and it points us to the document that has that text. That is pretty powerful."

"The integration of a document management platform with many other applications, e.g. SAP, SuccessFactors, Salesforce, SharePoint, etc."

"Being able to tag metadata on documents and being able to have different workspaces in there for our documents is valuable. We do loan documents, and different types of documents have different types of retentions. We are able to categorize based on that, and we are able to do tag searching to find what we are looking for."

"We can configure the solution with any industry's products per customer requirements."

Cons

"The solution could probably be improved by incorporating some of the power apps for workflow and easy setup."

"Standard support without premier status is inadequate."

"Workflows could be simplified."

"Many of our customers would like to see an OCR feature, so it would be very good to have this in a future release."

"The product could be improved by accommodating different technologies, particularly integration."

"It is a bit restrictive to develop in the cloud version. A lot of features are in the cloud now, and you have to develop on the outside. As far as the platform and the programming side of things are concerned, it is moving more towards configuration management rather than programming. When we are doing solutions, we are basically just configuring it to make solutions happen rather than actually using the Visual Studio code and developing from scratch in the cloud. It is almost like creating an app. You have created an app for your phone, but the app doesn't really sit on your phone. It sits somewhere on a server, and the database sits on another server. The app is just pulling and pushing information. The whole development has changed. We used to install things directly on the server and then run the application from the server. Now, it is more of a modular architecture."

"Microsoft Office SharePoint Server could be improved in terms of its user interface. While it is easy to work with, it could be more intuitive and could look more aesthetically pleasing."

"I would like to see the integration with Teams reinforced."

More Microsoft Office SharePoint Server cons

"The solution's performance, stability, and consistency could be improved."

"Pricing could be improved and the stability or the performance needs improvement, which is very important."

"Compatibility with external source code management tools like RTC is missing. Improvement in analytics and machine learning would help in getting a more holistic view of content."

"The overall architecture is still a bit cumbersome. The architecture needs improvement, as it's complex."

"More out-of-the-box automation features should be added to OpenText Extended ECM."

"I have not used it enough to start running into issues. Some of my technical guys could name a couple of things, but in terms of support, we did have challenges getting good responses from them."

"A few years ago, it would have rated as a ten, but there was a shift to a new support platform that led to significant issues."

"Initially there can be stability issues due to unknown factors such as usage of the system, quantity of documents ingested, load during peak hours."

Pricing and Cost Advice

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"The solution is expensive."

"OpenText Extended ECM is an expensive solution."

"Both Open Text ECM and IBM File share are expensive."

"The pricing is costly. It's costly to integrate with Office 365 and to go back and forth with the sales team."

"The total cost of the product will vary on the capabilities required"

"OpenText Extended ECM's pricing and licensing are aggressive and confusing for the end customer."

"It is a little more expensive than our previous solution, but because of the fact that it has become a rallying point for different groups to come under, it might end up paying off better in the long run by not having seven siloed solutions. Even though this one solution is a little pricey, it might eliminate other ones."

"The product is pricey."

More OpenText Content Management pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

11%

Outsourcing Company

11%

Financial Services Firm

Manufacturing Company

Financial Services Firm

12%

Manufacturing Company

10%

Government

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	17

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	4
Large Enterprise	11

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

I am not aware of the pricing, so I cannot say if the solution is expensive or quite affordable.

See all answers

What needs improvement with Microsoft Office SharePoint Server?

My expectation when I start using a Microsoft product is that it would be easy to incorporate diagrams and such from other Microsoft Office products. Incorporating a diagram I've embedded in a slid...

See all answers

What is your primary use case for Microsoft Office SharePoint Server?

I produce content about the work I'm doing inside the company, making information about IT architecture, work processes within IT architecture, and security reviews of applications or infrastructur...

See all answers

What is your experience regarding pricing and costs for OpenText Content Suite Platform?

OpenText Content Management has changed the licensing concept to one license that includes all features. Although this may make the final license price a little higher in the market, considering al...

See all answers

What needs improvement with OpenText Content Suite Platform?

There are some areas in OpenText Content Management that could be improved, particularly regarding the way you define and extend the solution with different metadata. Another important aspect is th...

See all answers

What is your primary use case for OpenText Content Suite Platform?

We are partners of OpenText Content Management in the area of content management and in another area of SAP solutions, with OpenText Content Management solution related to SAP platforms.

See all answers

Comparisons

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Compared 13% of the time

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Compared 9% of the time

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Compared 6% of the time

Oracle Beehive vs Microsoft Office SharePoint Server

Compared 5% of the time

LucidLink vs Microsoft Office SharePoint Server

Compared 4% of the time

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SharePoint vs OpenText Content Management

Compared 10% of the time

Alfresco vs OpenText Content Management

Compared 8% of the time

IBM FileNet vs OpenText Content Management

Compared 7% of the time

Hyland OnBase vs OpenText Content Management

Compared 7% of the time

OpenText Documentum Content Management vs OpenText Content Management

Compared 6% of the time

More OpenText Content Management Competitors

Product Reports

Buyer's Guide

Microsoft Office SharePoint Server

October 2026

Microsoft Office SharePoint Server report

Download Microsoft Office SharePoint Server product report

Buyer's Guide

OpenText Content Management

October 2026

Download OpenText Content Management product report

Also Known As

Office SharePoint Server, MS Office SharePoint Server

OpenText Content Suite Platform, OpenText Core Share

Overview

Microsoft Office SharePoint Server enhances collaboration, document management, and version control while integrating seamlessly with Office apps, Teams, and OneDrive for efficient communication and content sharing.

Offering automation, workflow management, and effective metadata usage, Microsoft Office SharePoint Server improves operational efficiency. It's user-friendly with low-code and no-code capabilities, ensuring accessibility for organizations. Robust security measures and access control with Active Directory integration provide secure data handling, while real-time editing allows multiple users to collaborate productively. Its search functionality streamlines information retrieval, although enhancing this feature could further improve usability. Addressing the need for a more intuitive interface, distinct integration between Team and SharePoint sites, workflow simplification, as well as improved performance with large data handling, would add to its practicality. Better third-party application integration, enhanced document sharing, and increased licensing flexibility are areas for potential development.

What are the key features?

Collaboration: Enables seamless team collaboration with integrated Office apps and Teams.
Document Management: Advanced version control and document sharing capabilities.
Automation: Streamlines processes with workflow management and metadata usage.
Security: Robust access control with Active Directory integration.
Real-Time Editing: Allows multiple users to edit documents simultaneously.
Search Functionality: Assists in swift information retrieval.

What benefits or ROI should users consider?

Improved Productivity: Real-time editing and seamless integration enhance work efficiency.
Security Assurance: Strong access control supports safe data management.
User Accessibility: Low-code and no-code features increase ease of use.
Operational Efficiency: Automates workflows and optimizes document handling.

Microsoft Office SharePoint Server is utilized in industries such as healthcare, finance, and manufacturing for document sharing, collaboration, and internal communications. It supports project management, custom application development, and acts as an enterprise content management system. Organizations leverage its integration with Microsoft Teams for coordination and use it as a corporate portal. It facilitates data management, serves as a document library, and supports workflows with advanced capabilities like integration with Power Apps and Power BI for enhanced data visualization and interaction.

Microsoft

OpenText Content Management offers seamless document storage and advanced search features. Ideal for organizations needing integration with SAP and other applications, it enhances workflows while ensuring security and compliance across multiple platforms.

OpenText Content Management stands out with its advanced integration capabilities, allowing seamless connectivity with SAP and other applications. Its enhanced security and permission systems safeguard information, vital for industries like banking, utilities, and oil & gas. Metadata categorization and customizable workflows aid in managing complex document lifecycles. Although improvements in visibility and integration with external tools are needed, the platform provides powerful collaboration tools, enhancing productivity. Users leverage document retention and WebReports features to ensure compliance. Challenges with support, performance during peak times, and architecture complexity are noted. Automation features and analytics require enhancement, alongside more user-friendly SmartUI and record management functionalities.

What key features define OpenText Content Management?

Powerful Search Functionality: Delivers rapid, accurate search results across content repositories.
Extensive Integration: Seamlessly integrates with SAP and other applications for enhanced workflow management.
Enhanced Security Systems: Advanced security measures and permission systems protect sensitive data.
Metadata for Document Categorization: Organizes documents efficiently with metadata tagging.
Customizable Workflows: Adaptable workflow options cater to diverse organizational needs.
Collaboration Tools: Boosts team productivity through efficient document management and tagging capabilities.
WebReports and Retention: Offers robust reporting and records retention to maintain compliance.

What benefits and ROI can users expect?

Improved Productivity: Streamlined collaboration tools enhance team efficiency.
Regulatory Compliance: Comprehensive retention management ensures adherence to policies.
Enhanced Security: Advanced protective measures secure critical information.
Seamless Integration: Consolidates data flow and operational processes.
Efficient Document Management: Lifecycle management improves organization and retrieval time.

OpenText Content Management is widely utilized in sectors such as banking, utilities, and oil & gas. It is implemented to manage software development projects, engineering documents, and workflow automation. Organizations leverage OpenText Extended ECM for document lifecycle management, post-project archiving, and records retention. Integration with platforms like ServiceNow allows efficient handling of document management across global operations, supporting information governance, tax return compilation, and capital projects.

OpenText

Sample Customers

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

ATCO Australia, MSIG Asia, Orica, Salt River Project

Buyer's Guide

Microsoft Office SharePoint Server vs. OpenText Content Management

September 2026

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