Procore vs Smartsheet comparison

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Procore

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Executive SummaryUpdated on Aug 27, 2026

Smartsheet and Procore compete in the project management and collaboration category. Smartsheet appears more flexible and cost-effective for varied industries, while Procore offers extensive tools for the construction sector, justifying a higher price.

Features: Smartsheet provides a customizable platform with workflow automation, Gantt charts, and integration with third-party apps. Procore has specialized construction features, project management tools, and a dedicated app marketplace for construction professionals.

Ease of Deployment and Customer Service: Smartsheet is known for easy deployment and accessible support. Procore's more complex deployment is supported by strong customer service, aiding in smooth implementation.

Pricing and ROI: Smartsheet offers a subscription-based model providing ROI across sectors. Procore, with higher initial costs, offers ROI through industry-specific enhancements, beneficial for enterprises needing comprehensive project management.

To learn more, read our detailed Procore vs. Smartsheet Report (Updated: September 2026).

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Procore vs. Smartsheet

September 2026

Helped 917,433 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Procore

Ranking in Project Management Software

17th

Average Rating

8.4

Reviews Sentiment

6.8

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Management Software

11th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (9th)

Mindshare comparison

As of October 2026, in the Project Management Software category, the mindshare of Procore is 1.0%, down from 1.4% compared to the previous year. The mindshare of Smartsheet is 2.1%, down from 4.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.1%
Procore	1.0%
Other	96.9%

Project Management Software

Featured Reviews

DougBrown1

Project manager at CTS Electronic Components

Centralized project documents have improved remote collaboration but task workflows remain confusing

Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional. Some of the features were hard to navigate through. I also found that true with some of the Whole Foods employees who were trying to use it. They were confused on how to approve things and get things completed in the task management. Additionally, some of the change order approval processes were unclear. They did not know how to approve them. When uploading a task, it was confusing to identify who was the approver of that document because the responsibility was doubled up. The task management section and the distribution list along with the project approval person designation were difficult and confusing to navigate through.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"What I appreciate about using Procore Project Management is the convenience of putting everything in one location, where pictures, schedules, blueprints, drawings, change orders, and all documents are accessible in one platform."

"The financial side of Procore Project Management is better."

"Other companies have been using it for years, and it is a very stable platform."

"The coordination between the field and the office without the need to print or physically transport drawings is very valuable."

"It is my favorite project management tool. The reason for that is that it is very flexible. It is much easier to use than Microsoft Project in terms of creating custom fields. It is very similar to Excel. So, people understand it, which makes it a little bit easier to use for most users."

"There are no limitations in Smartsheet, it is highly scalable."

"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful."

"Smartsheet saves time for both me and my team; compared to Microsoft Project, which is more expensive, we save costs using Smartsheet."

"This solution provides easy collaboration and allows non-building users to use the system without requiring a license."

"The cloud-based program is so useful, as we used to be emailing Excel spreadsheets around, never knowing who had the most current version."

"The ability to update in real-time before meetings is great."

"The solution is scalable."

More Smartsheet pros

Cons

"I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional."

"It would be nice if the tool can reduce its operational cost. It would make it more competitive."

"It takes time to use it. It is not entirely intuitive, so there are areas for improvement."

"The dashboard is not user-friendly, it needs improvement."

"Smartsheet's export and print functions could be more seamless. Once I create the plan in Smartsheet, I need to import it into my corporate web presentations. This isn't always smooth. I have to save it in PDF format, then cut an image from the PDF version."

"You were forced to create a new tab rather than add another sheet."

"The long-term timelines could be improved, especially the visuals on the projection Gantt chart."

"They provide a limited number of sheets which is not enough."

"We have to manually put in every dependency in Smartsheet."

"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."

"It already has a really powerful Export to Excel feature, but it can have an Excel add-on. The way to set up single sign-on wasn't too easy in the beginning, and it was hard to get hold of customer service. They should make it easier to set up SSO. Smartsheet's customer service also definitely needs to be improved."

More Smartsheet cons

Pricing and Cost Advice

"The tool is cheap and I would rate it a ten out of ten."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"This licensing is straightforward and they charge per user."

"I would assume there is a licensing fee. I don't think that it is free."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

12%

Manufacturing Company

11%

Comms Service Provider

Outsourcing Company

Financial Services Firm

12%

Manufacturing Company

10%

Outsourcing Company

Construction Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

What is your experience regarding pricing and costs for Procore Project Management?

Regarding the pricing difference between Procore Project Management and Microsoft Project, I think Microsoft Project is quite expensive. I think Procore and Smartsheets are more in line with what c...

What needs improvement with Procore Project Management?

What is your primary use case for Procore Project Management?

I have experience using Procore Project Management, which I have used with companies like Whole Foods and Hill Phoenix. At Whole Foods, they required me to use their platform for project management...

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

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Product Reports

Project Management Software

October 2026

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September 2026

Overview

Procore Project Management streamlines construction processes, offering a comprehensive platform tailored for industry needs. It enhances productivity by integrating communication, documentation, and project tracking seamlessly, fostering efficient collaboration for construction teams.

Procore Project Management is crafted specifically for the construction sector, providing a unified solution to manage project documentation, tracking, and communication. Its cloud-based nature allows access from any location, ensuring all team members can collaborate effectively. With real-time updates and task management features, it ensures all stakeholders are kept informed, reducing errors and project delays. These capabilities make Procore an invaluable tool in managing construction projects efficiently while controlling costs and ensuring timely delivery.

What features make Procore Project Management stand out?

Document Management: Centralized hub for all project-related documents, ensuring easy access and organization.
Collaborative Communication: Intuitive platform for seamless communication among team members and stakeholders.
Budget Tracking: Detailed tracking of project budget, costs, and changes to maintain financial oversight.
Task Management: Efficient tracking of tasks and assignments to keep projects on schedule.
Real-Time Data: Instant updates on project status to all stakeholders, enhancing decision-making speed.

What benefits should users expect in reviews?

Increased Efficiency: Streamlines project workflows, minimizing manual documentation errors.
Cost Control: Enhanced budget tracking to avoid unexpected financial overruns.
Improved Collaboration: Enhanced communication tools promote better teamwork and reduce misunderstandings.
Accessibility: Cloud-based platform allows remote project access, promoting flexibility.
Time Savings: Automation in processes reduces time spent on administrative tasks.

Procore Project Management is widely implemented in construction industries such as commercial building, infrastructure, and residential projects. Its adaptability to project size and complexity offers scalable solutions for a variety of construction needs, fostering improvements in project completion rates and overall efficiency across these sectors.

Procore Technologies

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Sample Customers

Consigli,Doran,Harvey,HITT,Mortenson construction,Robins and Morton

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix