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Visio vs WorkflowGen comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Nov 3, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Visio
Ranking in Business Process Design
3rd
Average Rating
7.8
Reviews Sentiment
6.9
Number of Reviews
110
Ranking in other categories
Mind Mapping Software (2nd)
WorkflowGen
Ranking in Business Process Design
25th
Average Rating
7.6
Reviews Sentiment
6.6
Number of Reviews
3
Ranking in other categories
Business Process Management (BPM) (37th), Process Automation (41st), Rapid Application Development Software (32nd), Low-Code Development Platforms (37th)
 

Mindshare comparison

As of October 2026, in the Business Process Design category, the mindshare of Visio is 6.9%, down from 12.5% compared to the previous year. The mindshare of WorkflowGen is 1.7%, up from 0.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Business Process Design Mindshare Distribution
ProductMindshare (%)
Visio6.9%
WorkflowGen1.7%
Other91.4%
Business Process Design
 

Featured Reviews

NitinSharma - PeerSpot reviewer
Senior Network Specialist at a computer software company with 51-200 employees
Created detailed rack and network diagrams that streamline documentation and collaboration
For creating diagrams, I definitely use Visio for HLD, LLD, and traffic flow diagrams. Apart from Visio, I use Jira only if the customer specifically requests it; otherwise, I do not use an in-house version of Jira in my organization. One of the good features of using the Microsoft umbrella product is that if I create a big diagram and then work on the HLD or LLD in Word, I can select everything from Visio and paste it as an image without needing to resize it, which streamlines the process of creating documentation for customers. The main benefits Visio provides me include simplifying processes, saving time on manual work with diagram creation, and delivering a clean architecture, whether it is network architecture or application flow. I have created diagrams for AWS, Azure, GCP, and on-premises data centers, including rack elevation diagrams and organization charts. Modifications can be made easily and reflected immediately, and I can create PNG images to share with the executive team.
CO
SAP Solution Lead at Johnson & Johnson
Good for automatically triggering workflows, but needs to be more customizable
We use this product for many different reasons related to our business We use it a lot for creating workflows to transfer materials between plants, which is a signature part of what we do. The most valuable feature is the ability to automatically trigger the workflow. This solution needs to be…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I like the way you can hypertext across tabs so you can actually create an interactive that you can export as a website. You can also extend it to a monitoring tool if you really wanted to."
"Visio is outstanding because it has features that are useful for project management."
"The product efficiently visualizes various business processes, including building and networking architecture."
"The product's initial setup is really simple."
"The solution is finely stable."
"Instead of using other drawing tools, I'd say that this one is likely the best option."
"The most valuable feature is the ability to draw models quickly."
"I don't have to hand-sketch my engineering concepts, and the work that I hand off to other departments is clear and easy to read."
"We use it a lot for creating workflows to transfer materials between plants, which is a signature part of what we do."
"It’s easier, more controlled and automatized checks of the budget through this system."
"Took few hours to build workflows with ready-to-use templates, so we had improved productivity."
 

Cons

"The user interface could be more robust."
"The price could be better."
"Visio could improve by simplifying the application to allow the business user more understanding. This will allow us to bring the solution deeper into the organization for use. It can be difficult to navigate and some users tend to rely on third-party applications for auditing, compliance, and policy configuration."
"Visio's scalability could be improved. I had a license through my school and it would have been great to be able to collaborate with more people."
"It's not the cheapest product, but it's extremely valuable."
"Lacks an interface with workflow capability."
"It would be nice if we could develop a custom database."
"It is not flexible in terms of functions and modeling deliverables. When you speak of processes, the program has to describe the activities and the deliverables. You have to tell your robots how to deal with and input something, and you should have something more flexible from this point of view."
"The reports for users. The reports with more details; we have to generate them by the database."
"This solution needs to be more customizable."
"Yes, for email notification but it could also be with company network."
 

Pricing and Cost Advice

"The pricing of Visio is much better. It has a free version of the cheapest functionality which is enough for us."
"The solution is expensive. The solution does come bundled in other packages."
"The price could be more flexible for infrequent users. If it's your main utility that you use daily, then it's a good price."
"I pay for the license and it is very expensive. If you're only going to use this tool from time to time, you can save money by just using the available online tools. But if you plan on using it heavily, then it's worth it to invest."
"The popularity of a product is an indicator of its price. Because of the popularity of Visio, its price is on the higher side. We need better pricing for it."
"We have an enterprise license. I'm not sure what the cost is."
"I believe Visio to be priced pretty reasonably."
"It is a free solution for us. It is integrated with our pack. We are trying to use the solutions that we already have."
Information not available
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Top Industries

By visitors reading reviews
Financial Services Firm
13%
Manufacturing Company
11%
Outsourcing Company
7%
Construction Company
7%
Comms Service Provider
21%
Construction Company
14%
Manufacturing Company
9%
Financial Services Firm
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business36
Midsize Enterprise19
Large Enterprise61
No data available
 

Questions from the Community

How easy is it to migrate process flow charts (modeled using tools like Visio) into Bizagi?
I have been using Bizagi with a major project for a state government agency for about four years now. It is pretty straightforward to load in files that are BPMN 2.0 compliant. The option to load V...
What is your experience regarding pricing and costs for Visio?
The pricing is reasonable now. Whereas before, I had used it when it was paid for by my work, but then as I moved to different projects, I wasn't paying $2,000 to have it. Visio is supplied by the ...
What needs improvement with Visio?
I would have said the pricing, but the pricing is fine now, so it's a good tool and a powerful one. When you know how to use it, it's very intuitive. People who don't know how to use it might want ...
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Comparisons

 

Also Known As

Microsoft Visio
No data available
 

Overview

 

Sample Customers

Thomas College, Hamburg Port Authority, Portigon AG, Conseil G_n_ral du d_partement des Hautes-Alpes, AAA Auto a. s., Commonwealth Financial Network, ICA, Abu Dhabi National Energy Company
Comcast, Deloitte, Mitsui & Co Ltd, Sanofi Pasteur, Textron, XL Group. WorkflowGen accelerates business process adaptability in 70 countries for 500+ organizations and 1,000,000 users.
Find out what your peers are saying about Visio vs. WorkflowGen and other solutions. Updated: September 2026.
917,433 professionals have used our research since 2012.